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What is an employee object?

The employee object is a basic database for managing not only names and contact information, but also employment classification, contract period, affiliation, and position, and for linking with user privileges, attendance, and workflow. You can centrally track the lifecycle from prospective employees to retirees.

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Main use cases

  • Update the personnel ledger from before joining the company, while employed, and after leaving the company
  • Set access privileges and approval routes for each department and position
  • Utilize contract period and employment classification as reminders for attendance and contract renewal
  • Use as basic data for attendance, payroll calculations, and reports

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Main properties

  • Name/email address: Links with notifications and login.
  • Affiliation/Position: Used to determine approval route and display authority.
  • Employment classification/contract period: full-time/part-time, etc. Example: Employment category = full time, contract period = 2025-04-01 to 2026-03-31.
  • Work style/standard working hours: Register shift system/fixed hours, 8 hours a day, etc. and use it for attendance calculation. -Status: Clarify the status by currently enrolled, scheduled to join, leave of absence, retired, etc.

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Basic flow

  1. Create a new record with the employee object and enter name, email, and department.
  2. Associate with user accounts and assign roles and permission sets as necessary.
  3. Register employment classification, contract period, and standard working hours to prepare basic information for attendance and contract renewal.
  4. Update the status and affiliation at the time of joining, transfer, and retirement events, and check the reflection on related objects (attendance, workflow, dashboard).

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Operation tips

  • Determine authority templates for each department and reuse them when registering additional information to prevent omissions in settings.
  • Set reminders for contract end dates in your workflow so you never miss your renewal deadline.
  • Items used for attendance and payroll calculations (work type, hourly wage/monthly wage, vacation balance, etc.) will be named uniformly to make it easier to aggregate them in reports.