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What is the Inventory Object in Sanka?

The Inventory Object represents stock level of a specific product or material stored at a particular location. It provides detailed information about the quantity of each item, where it is stored, and the status of the inventory (e.g., available, committed, or unavailable). The Inventory Object is updated regularly to reflect real-time changes, allowing businesses to have an accurate overview of their stock at any given moment.

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What You Can Do with the Inventory Object

  • Accurate Inventory Tracking: By using the Inventory Object, you can accurately grasp inventory levels. This is because it links inbound and outbound transactions within a single database rather than managing them separately in Excel or other tools.
  • Improved Operational Efficiency: The Inventory Object is linked to products and locations, which helps streamline data management.
  • Alert Settings: You can set up alerts such as email notifications when inventory levels decrease, helping prevent stockouts.

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Default Properties of the Inventory Object

  • Inventory ID: A unique identifier assigned to each inventory record.
  • Product: Each inventory record is linked to a specific product record, allowing you to reference details such as product name, description, and price from within the inventory data.
  • Inventory Quantity: The current quantity for specific stock. You can view both present quantities and quantities at future points in time.
  • Location: The physical or virtual place where inventory is stored. This typically includes warehouses, stores, or factories.
  • Date/Time: Information about when the inventory was created or last updated.
Several Object in Sanka leverage the Inventory Object to facilitate different aspects of inventory management and operations. Let’s take a look at the main object that rely on this object:

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Inventory Transactions

The Inventory Transactions object is responsible for tracking the movement of items in and out of your stock. Every time an item is added or removed from stock, an inventory transaction is created. The Inventory Object reflects the updated stock levels based on the details of the transaction. This includes purchases, sales, internal stock movements, and returns. The Inventory Object ensures that you have accurate, real-time visibility into stock changes.

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Locations

The Locations Object works closely with the Inventory Object to manage the physical or virtual storage locations where inventory is held. The Inventory Object is linked to specific locations, allowing businesses to manage and track the stock levels at each site. For example, you can monitor how much of a product is available at each warehouse or retail outlet.

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Purchase Orders

The Purchase Orders Object is used to manage orders placed with suppliers to replenish inventory. When a purchase order is fulfilled, the items received are added to the relevant Inventory Object, increasing the available quantity. This ensures that inventory levels are updated promptly when new stock arrives, allowing businesses to maintain accurate stock records.

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How to Create and Manage an Inventory Object

Managing your stock using Sanka’s Inventory Object is simple and efficient. First, create an inventory record linked to a specific product so that you can track its level across all storage locations. For more details on creating and managing an Inventory Object, please check this guide.