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Guide Overview

We organize the entire process from creating sales invoices to recording receipts and converting them to journal entries to prevent discrepancies between billing and accounting.

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Advance preparation

  • Creation of sales invoice/receipt/journal objects/ have editing privileges
  • Master data such as business partners, accounts, tax rates, etc. is maintained.

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Step 1: Create a claim

Sales bill creation screen
  1. Open Billing in the left menu and click New in the top right.
  2. Enter Customer Information, Billing Date, Payment Due Date, Product Item, Tax Rate, and Status.
  3. Review the details, Create Billing Record and save.
Note: Tax rates are in record units We will unify the operating rules on either an item-by-item basis or tax exemption.

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Step 2: Convert invoice to journal entry

Sales billing journal entry screen
  1. Open the sales billing record you created.
  2. Select Create Journal from Actions at the top right of the record details page.
  3. Check the business partner, transaction date, tax rate, account item, and amount in the journal preview, and if there are no problems, create it.
Point: If the invoice has not been finalized, review the status operation and then journalize it to reduce the number of backtrackings.

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Step 3: Create a deposit record

Deposit record creation screen
  1. Open Deposits in the left menu and click New in the top right.
  2. Enter Customer Information, Deposit Date, Amount, Currency, Tax Rate, etc.
  3. Associate with sales billing if necessary, Create record and save.
Note: If there are partial deposits or fees, decide in advance how to handle the difference (register an adjustment line or separate line).

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Step 4: Convert the receipt to a journal entry

  1. Open a receipt record.
  2. Select Create Journal from Actions.
  3. Check the journal amount, account, and tax rate, and create a deposit journal.
Point: If the invoice and deposit amounts do not match, add an adjustment line for fees and differences to make them consistent.

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Operational points and troubleshooting

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Operation points

  • Prepare the basic items for journal entry: Be sure to prepare the following five items: business partner, transaction date, tax rate, account title, and memo.
  • Unify input rules: Decide how to apply the tax rate (in record units /item unit/tax exempt) and rounding rules.
  • Corrections are handled by updating: Journal records cannot be deleted, so errors can be managed by editing or archiving.

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Troubleshooting

  • Unable to create journal entry: Check whether the required items are included in the invoice or payment, and if any are missing, correct the original record.
  • Amounts don’t add up: Check how tax rates are applied, rounding, and add adjustment lines if necessary.
  • Invoice and deposit are out of sync: Review the rules for handling partial deposits and fees and check for any omissions in the association.