Guide Overview
This guide organizes the flow of cases where one order is delivered and billed in multiple parts, such as in manufacturing, wholesale, and contract contracts that require acceptance inspection. The key is to record results for each delivery and finalize invoices at the required timing.Advance preparation
- Decide on the number of installments and delivery schedule
- Organize the amount allocation for each delivery (e.g. 100,000 yen x 3 times)
Step 1: Register an order
Register the total amount and delivery plan in the sales order.example:- Total amount: 300,000 yen
- Installment: 3 times
- 1 time: 100,000 yen
Step 2: Create a delivery slip
Once the first delivery is completed, we will create a sales slip (100,000 yen) for the actual amount.Journal entry example:- Accounts receivable (unbilled) 100,000 / Sales 100,000
Step 3: Issue an invoice for this month
Based on the created slip, we will issue an invoice for this month. We recommend that you issue the document after confirming the delivery amount and acceptance inspection results.Step 4: Record the journal entry to confirm the invoice
At the time of billing confirmation, unbilled accounts receivable will be transferred to billed.Journal entry example:- Accounts receivable 100,000 / Accounts receivable (unbilled) 100,000
Operational points and precautions
- If you keep a slip for each delivery, you can understand the actual results even before invoicing.
- If the number of invoices and the number of deliveries are different, create a correspondence table between the invoice and the invoice.
- Since the deposit amount may not match the sales, we will manage monthly results using slips.