Guide Overview
In this guide, we will organize the flow of cases such as consulting, product sales, and one-off projects where “invoices are made at the same time as delivery and completion, and the full amount of sales is made in the same month.” This is the basic step for speedy billing and accounting.Advance preparation
- Decide the delivery date/completion date and billing timing.
- Determine the product name, offer details, and amount (e.g. 50,000 yen)
Step 1: Register an order
Create a new order from an order and register the item details and total amount.example:- Project content: Consulting (one-off)
- Total amount: 50,000 yen
Step 2-A: Issue billing and record sales slips
An invoice will be issued upon delivery and completion. If you set a rule for invoicing after confirmation of delivery, you will reduce the need for later revisions.At the same time as the invoice is issued, one sales slip for the same amount will be generated with the status “Recognized”.At this point, sales are recorded for the current month, so monthly results are reflected immediately.Step 2-B: Split billing/record sales separately
For example, 50% deposit, 50% balance: Set the status to “Issue” and send it to the customer.Journal entry: Accounts receivable 500,000 yen / Sales 500,000 yen (*if recorded immediately)For the remaining 50% billing, leave the status as “reservation” and link it to the order.Journal entry: None (as it is in a reserved state, it does not affect accounting)Change “Reservation” to “Issuance” upon completion of delivery. When the matter is finished, the status of the remaining balance of the reservation will be changed to “Issuance”.Journal entry: Accounts receivable 500,000 / Sales 500,000 (*The remaining half is recorded here)Step 3: Check the journal entry
From invoices and vouchers, receivables are confirmed and revenue is generated at the same time.Journal entry example:- Accounts receivable 50,000 / Sales 50,000
Operational points and precautions
- Clarify definitions of delivery and completion and unify billing timing
- Sales are recorded in the month of delivery regardless of whether payment is made or not.
- If you keep track of your results in slips, you can accurately understand your monthly profits.